Parents enquire at 9pm. Whoever replies first gets the trial class.
Music schools, tuition centres, sports academies, dance, art and coding studios — your team is teaching exactly when parents are free to message. Insight Bay answers every enquiry instantly, books the trial class, reminds the family the day before, and follows up afterwards so a trial becomes an enrolment.
💬 See a demoA day you've probably lived
A parent asks whether there's a beginner slot for her 9-year-old and what a term costs. Your teacher is mid-lesson and the front desk has gone home. By 8:30 nobody has replied, so she messages two other places. One answers in ten minutes with a trial on Tuesday. On Monday morning you send a friendly, thorough reply — to a family that has already booked somewhere else.
Where schools and academies leak
- Evening and weekend enquiries — the hours parents are free are the hours you are teaching.
- Trial no-shows — a reserved trial slot with no reminder is a slot nobody else could book.
- Trials that never convert — the family enjoyed it, then nobody followed up with the term options.
- Renewals and make-up classes left to memory — term ends, a few families quietly don't come back.
Answer, book the trial, convert
Every enquiry answered, 24/7
Age, level, preferred days and price answered from your own timetable, in English or Arabic — including at 11pm on a Friday.
Trial booked and confirmed
The trial goes straight into your schedule, with a reminder the day before so the slot isn't wasted.
Follow-up after the trial and at renewal
A message after the trial with the term options, and a nudge before term ends — so families re-enrol instead of drifting.
More trials booked, more trials turned into enrolments.
Answer the evening enquiry while the parent is still deciding, stop losing trial slots to no-shows, and make sure every trial gets a follow-up — without taking a teacher out of class.
What else we automate for schools and academies
Answering and booking is where most schools and academies start. The same system also takes on the admin behind it.
Term fees and payment chasing
Invoices with payment links at the start of each term or month, and polite reminders for the ones still open.
Make-up classes and schedule changes
Missed classes rebooked and venue or time changes sent to the right parents automatically.
Progress updates, drafted for you
Short parent updates drafted from your teachers' notes for them to approve and send.
Re-enrolment and camp invites
Last term's families invited back before the new term, and past campers told first when the next camp opens.
Connecting these to your booking software, CRM, email and payment links is what our Pro plan covers. We'll show you which ones fit on the demo call.
The honest answers
Parents want to speak to a real teacher
They still will — at the trial. The assistant handles the questions that are the same every time (age groups, times, prices, location) and passes anything specific straight to you. The alternative today isn't a teacher's reply, it's no reply until tomorrow.
Our timetable changes every term
We load the new timetable each term. It only ever offers slots and prices you have given it.
We're small — WhatsApp on my phone works fine
It works until you're teaching. Small owner-run schools gain the most, because the owner is usually the teacher and the receptionist at once.
Common questions
How does this help a school or academy?
It answers parents instantly from your own timetable and prices, books and confirms the trial class, reminds the family the day before, and follows up after the trial and before term renewal.
Does it work with the system we use for classes?
It works on your own WhatsApp number and can put bookings into a shared calendar or your class-management tool where it allows it. We check what you use on the demo call.
Can it answer in Arabic?
Yes — English and Arabic, and it replies in the language the parent writes in.
What does it cost?
Plans start at AED 499 a month with a one-time setup from AED 999, and there is a 2-week trial for AED 499 that comes off the setup fee if you continue. Full breakdown at /pricing.html.